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Receptionist in Dubai - United Arab Emirates

Experience: 2 - 6 yrs. | Opening: 1
Education:Basic - Any Graduation
Nationality: Any Nationality
Industry Type: Accounting & Auditing
Other Benefits:Exceptional Medical Insurance, Annual airfare allowance
Functional Area:Accounts / Taxation / Audit / Company Secretary Nov 10, 2019

Job Description

• Answer, screen and transfer all incoming telephone calls to the appropriate extension. Friendly and customer service oriented telephone manners must be maintained at all times.
• Take notes/ messages and forward to the concerned person, in case the concerned person is not available to take the call. All messages must be forwarded immediately via phone or email.
• Maintain cleanliness of the reception desk and reception area at all times. Magazines and other reading materials at the reception area should be regularly updated and presented in an orderly manner.
• Offer refreshments to guests.
• Manage all incoming and outgoing local and international couriers and postages.
• Allocate all incoming couriers, faxes etc. to the concerned person.
• Ensure adequate stocks of courier bags, airway bills, envelopes and stamps.
• Submit monthly attendance report to the HR Department & inform the HR Department for Sick leaves taken by employees.
• Ensure proper and systematic filing system in the office.
• Maintain & order office stationary, printing materials and pantry supplies.
• Offer general Administrative Assistance to team members as and when required.
• Maintain 'Petty Cash' and ensure all payables have been duly approved as well as are supported with payment proof, arrange monthly consolidation with the accounts department.
• Manage the conference room schedules, ensure that schedules don’t intersect and that appointments are duly noted in the calendar; inspect conference room before every meeting to ensure general neatness and presentation.
• Review Partner calendars and schedules on daily basis.
• Manage & respond to all maintenance issues and ensure vendors, suppliers etc. are contacted and contracted immediately to resolve any occurring malfunctions within office premises.

Keyword: Reception, Front Desk, Receptionist Activities, Receptionist, Front Office Receptionist, Personal Assistant, Personal Secretary
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